Trợ lý Hành chính và Sự kiện / Admin & Events Assistant Full-time

Reporting to: Head of Events and Admin, South Job Summary: Responsible for the day-to-day activities of the office reception, managing meeting room booking and office facilities.

Support Events & Admin team in daily works.

Provide administrative and secretariat support, and further relevant services.

Type of Contract: 1-year full-time labour contract upon successful completion of a 2-month probation period Key Working Relationships: Internal: EuroCham team External: Office visitors, service providers, suppliers and other relevant EuroCham stakeholders Main Duties and Key Performance Indicators: Act as receptionist to EuroCham Be in charge of incoming calls, general enquiries, correspondences, general emails and welcoming visitors.

Provide administrative and secretarial support: business trip and travel arrangements (including but not limited to flights and accommodation booking); managing IT equipment, stationeries, inventory, courier and express post services, internet and telephone lines; handling office service providers and contracts; coordinating other office facilities and administrative functions, etc.

Manage meeting room booking system, arrange logistics and prepare equipment for meetings for internal and partner meetings.

Set up and manage the registration/ administration system with the building landlord for staffs and guests coming to the office.

Support Affiliated Business Associations: receiving calls and mails, take messages.

Ensure all office facilities are maintained to an excellent standard (environmental, health and safety management).

Take care of the library display at reception area and in meeting rooms (CP brochures, membership application, event flyer/ promotion, etc.).

Support Events & Admin team in daily works (event back-end system, event materials, event logistic arrangement and execution).

Support Sector Committees, where applicable, with travel arrangements, administrative documents, expenses and procurement in coordination with relevant team members and suppliers.

Assist in general secretarial activities, services or any other activities assigned by Executive Director.

Assist EuroCham team with other tasks relevant to administrative work and in the execution of projects as assigned by EuroCham management.

Education and Training Background: Bachelor’s degree in Business Administration, Business English, or relevant fields.

Work Experience: Minimun 1 year experience, ideally in secretariat, administration, customer service, or hospitality Management & Team Experience: No management experience required, yet a strong track record on successfully working within cross-cultural and multi-disciplinary teams.

Core Competencies: Excellent time and workload management skills Customer-oriented mindset, must be self-motivated Ability to work independently and as a team player Ability to meet tight deadlines and work under pressure Excellent communication skills (written and verbal) Good problem-solving skills and constructive problem-solving approach Flexibility is required Languages: Good command of English and Vietnamese Software Skills: Proficient computer skills with Microsoft Office, including Outlook, Word, Excel and PowerPoint are required.

Strong network development in the business community in Vietnam with relevant stakeholders across many sectors; Be part of “Team Europe” in Vietnam i.e. interact with various European organisations to expand your professional profile and knowledge network; Working in a cross-cultural and multi-disciplinary environment.