Thực Tập Sinh Project Coordinator Full-time

Administration Support

Assist in the preparation and maintenance of project documentation, including Project Delivery Plans, Monthly Status Reports, and Anticipated Cost Reports.

Support preparation of meeting agendas, presentation materials, and correspondence.

Maintain organized project files and document management systems (SharePoint, Project Toolkit).

Track and follow up on outstanding actions from meetings and maintain action logs.

Assist in the preparation and processing of RFP documents, purchase orders, and variation documentation.

Help maintain up-to-date risk registers and project programmes. Coordination Support

Coordinate with consultants, contractors, and suppliers to ensure timely delivery of information and approvals.

Assist the Project Manager in liaising with clients and internal JLL teams on day-to-day project matters.

Support scheduling and logistics for site visits, inspections, and project meetings.

Monitor and track project milestones, flagging potential delays to the Project Manager.

Assist with procurement coordination, including tracking tender submissions and vendor correspondence. Site Visits & Reporting

Conduct regular site visits to monitor construction and fit-out progress on behalf of the project team.

Take photographs on site to document progress, quality, and any issues observed.

Prepare clear and structured site visit reports, including photographic evidence and written observations.

Record and report on health, safety, and environmental conditions observed on site.

Identify and escalate any quality or safety concerns to the supervising Project Manager. Minutes of Meeting

Attend project meetings (weekly project meetings, PCG meetings, design reviews) and take accurate minutes.

Prepare and distribute meeting minutes in a timely manner following each meeting.

Maintain a log of meeting action items and track completion status. Ensure minutes are filed appropriately within the project document management system.

Currently enrolled in or recently graduated from a degree programme in Architecture, Civil Engineering, Construction Management, Project Management, or a related discipline.

No prior work experience required; previous internship or part-time exposure to the construction or real estate industry is an advantage.

Proficiency in both written and spoken Vietnamese and English.

Familiarity with Microsoft Office tools; experience with project management software is a plus. Ability to commit to the full internship 6-months duration and attend site visits as required.

Laptop provided - Internship Certificated (if needed) - Paid internship allowance 3.000.000 VND/monthly