Officer, Warehouse Admin (Nhân viên Hành Chánh Kho)

General Description The Officer, Warehouse Admin ensures stable and efficient warehouse operations by coordinating daily activities, maintaining accurate records, and supporting compliance with operational procedures and safety standards. The role monitors inventory and workflow, uses warehouse management systems and office applications, and collaborates with internal teams to support continuous process improvements.

Responsibilities:- Follow up-to-date SOPs and direct supervisor’s instructions of daily inbound, outbound and inventory management activities.

Perform system transaction exactly and ensure all mismatches, discrepancies are detected and reported to relevant parties timely.

Maintain organized and up-to-date records of inbound/outbound/inventory management activities.

Participate seriously in cycle counts and bear responsibility of inventory accuracy at all time.

Respond to stakeholder’s emails and escalations for any warehouse activities in a timely manner.

Provide daily, weekly, and monthly reports on warehouse activities accurately and timely.

Develop self-performance with continuous efforts to close gaps in SOPs and initiate improvement projects by identifying opportunities for process improvements, efficiency enhancements, and safety measures within the warehouse.

Practice 5s, compliant to safety’s regulatory and other corporate’s

requirements:to ensure warehouse lean-operations.

Participating in safety meetings, promoting a culture of safety, and reporting any safety concerns or incidents to supervisors.

Other tasks as assigned by management.

Skills & Competencies - Proactive and willing to learn with a “can-do” attitude.

Logical and detail-oriented with a careful approach in managing inventory and records.

Ability to prioritize tasks and manage time effectively in a fast-paced warehouse environment.

Effective communication and collaboration with internal teams and stakeholders.

Basic analytical skills to identify operational issues and support reporting.

Adaptability to learn new systems, tools, and processes, including warehouse management systems and office applications.

Commitment to follow safety standards and support lean warehouse practices.

Qualifications:& Experience - Diploma or Bachelor’s degree in Logistics, Supply Chain, Business, or related fields.

Experience in warehouse operations and inventory management, with a solid understanding of inbound/outbound processes.

Familiarity with WMS, SAP, or similar warehouse management systems is a plus.

Proficient in office applications (Excel, PowerPoint) and comfortable with data tracking.

Good English skills for internal and external communication.

Ability to work in shifts if required. Work Location: Lot I2, D1 Street, High-Tech Park, Tang Nhon Phu Ward, Ho Chi Minh City

Competitive salary and

benefits:package Full salary during probation period, full insurance after probation Health care card & 24/24 Accident insurance Annual health check and professional training programs Work in a global logistics company with international standards Opportunities for career growth and cross-functional training in logistics and technical areas Supportive team culture with strong focus on safety and employee well-being