Human Resources & Administration Executive

AND TASKS 1.

HR Tasks Record and keep update of staff profiles; Monitor timesheets and leave records; Monitor contract renewals; Assist the management team in performance review policy and procedure; Deal with issues related to social insurance and health insurance; always update new regulations related to labour and insurances; Support the entire recruitment process, including drafting job descriptions and advertisements, screening candidates, coordinating interviews, preparing interview reports, conducting reference checks, extending job offers, and issuing employment contracts; also assisting with employee offboarding procedures; Assist in developing and regularly updating VNF’s HR management policies, ensuring that all internal policies and procedures are aligned with the organization’s standards and fully comply with Vietnamese labor laws; Actively engage in INGO, HR, and Administration networks, and develop strong relationships with relevant government agencies and partners.

2.

Administration Tasks Assist with the operational functions of the office; Provides the administrative works on daily basis to ensure office running smoothly; Assist with procurement, track the record of procurement; Collect invoices from vendors and prepare supporting documents to submit to Finance team for payment; Manage petty cash to ensure compliance with financial regulation of the organization; Assist with setting up meetings and events; Provide support for international visitors such as visa, transportation, accommodation, etc.; Prepare the letters/reports (both in English and Vietnamese) to relevant authorities and partners and other stakeholders as required; Oversee office equipment and inventory tracking; Support the Operations Manager with daily tasks and other tasks directed by the Operations Manager; Direct report to the Operations Manager.

QUALIFICATION Bachelor degree in human resources, or business administration, or finance and accounting, or other relevant subjects; At least one year of experience in HR management or administration management is required; Good knowledge of Vietnamese laws on labor and other relevant applicable laws and regulations; Fluency in both written and spoken English is required.

Good skill of writing correspondences/documents following Vietnamese and English style; Detail-oriented personality and habits; Good skills on communications and problem solving; Able to handle confidential information appropriately; Strong computer skills (Microsoft word, Excel, PowerPoint and other basic applications); Prior experience working in INGOs is preferred.

Bachelor degree in human resources, or business administration, or finance and accounting, or other relevant subjects; At least one year of experience in HR management or administration management is required; Good knowledge of Vietnamese laws on labor and other relevant applicable laws and regulations; Fluency in both written and spoken English is required.

Good skill of writing correspondences/documents following Vietnamese and English style; Detail-oriented personality and habits; Good skills on communications and problem solving; Able to handle confidential information appropriately; Strong computer skills (Microsoft word, Excel, PowerPoint and other basic applications); Prior experience working in INGOs is preferred.

Career Path