HR and Admin Executive

1. Administrative Cost Management & Control: Manage, track, and control all administrative expenses, including: Office supplies (stationery, name cards, envelopes, etc.). Communication costs (telephone, mobile cards, internet, postage). Utility bills and office amenities. Repair and maintenance costs for office equipment and infrastructure. Courier services (Vinasun, Mai Linh, Grab, TBD). Printing & copying (machines, ink). Prepare and process payments for vendors and service providers. Consolidate and prepare monthly administrative cost reports 2. Office Services & Facility Management: Manage office supplies and other consumables, ensuring adequate stock levels. Oversee daily meal services: manage meal registrations, coordinate with the canteen vendor, and consolidate monthly reports for payment. Manage drinking water supply and office waste disposal services. Oversee the company's asset inventory (laptops, equipment), update records, and manage the handover process. Manage the issuance and retrieval of access cards. 3. Fleet Management & Vendor Relations: Manage and track transportation costs and services. Monitor the performance and service quality of the internal fleet and external transportation vendors. Manage and evaluate the performance of all service providers (cleaning, maintenance, etc.) to ensure high-quality service and cost-effectiveness. Support contract management with suppliers. 4. Reception & Guest Relations: Proactively gather information and prepare for guest visits to the factory. Coordinate with relevant departments to ensure seamless guest reception. Prepare meeting rooms and necessary amenities for guests and internal meetings. 5. Employee Services & Welfare: Distribute employee

benefits:and welfare items, including CJ Membership cards, holiday gifts, birthday presents, and health insurance cards. Provide general administrative and logistical support to all employees. 6. General & Other Duties: Supervise the daily quality of office cleaning services. Review and approve overtime (OT) requests for related service teams (e.g., laundry, cleaning). Perform other tasks as assigned by the direct manager. Coordinate with members of the HR Department to provide the best quality of human resources and administrative services Perform other tasks as required by superiors. Key Performance Indicators (KPIs) Cost Management & Efficiency: Achieve and demonstrate effective, cost-saving management of administrative expenses against the allocated budget. Service Quality & Vendor Performance: Maintain high standards for the quality and reliability of all managed services and vendors, measured through performance audits and SLA adherence. Internal Customer Satisfaction: Secure a high satisfaction rate from internal customers (employees) as measured through regular surveys and feedback channels.

Educational Background : Graduated from University/ College major related to Human Resources or relevant Expertise Skills & Experience At least 2 years experience as HR Admin or HR Generalist, or related Knowledge of current payment laws and regulations Knowledge of factory working environment Office computer skills Soft Skills Good communication skills & willingness to learn Problem solving skills Ability to multitask Teamwork spirit Customer service mindset Địa điểm làm việc Long An CÔNG TY TNHH CJ FOODS VIỆT NAM - CHI NHÁNH LONG AN, PG-1 + P1-1, Đường 1A, Khu xưởng KIZUNA 3 Mở rộng, Khu K1, KCN Tân Kim Mở rộng, Thị Trấn Cần Giuộc,

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