[HCM/HN] - Chuyên viên hành chính - Admin Executive

SCOPE OF WORK 1. Sales Administration Support in preparing, managing and maintaining business-related documents and records including quotations, contracts, MOUs, invoices, payment documents and other related materials. Track and update sales pipeline, clients database, partnership database, Commercial Tracker and internal reports of the company. Monitor project and program implementation status and coordinate with related departments to ensure work progress, documentation and procedures are completed properly and on time. Support in managing and following up contracts, payments, client records and related procedures during service implementation. Coordinate with BOD and departments in operational tasks, information consolidation and cross-functional activities supporting business operations and company projects. Support reporting, data consolidation and other operational tasks as required by management. 2. Administration & Operations Support daily office administration, operations and internal management activities of the company. Manage company legal documents, internal records, assets, equipment and internal data. Handle company registration documents and legal procedures as required, including working documents with government authorities, corporate legal documents, shareholder documents and related procedures. Work with vendors, service providers, partners and related parties to ensure efficient operational activities. Coordinate with BOD and departments in building, improving and optimizing internal processes to support the stable and long-term development of the company. Propose improvements in operations, data management and working processes to enhance operational efficiency. Any other

responsibilities:as may reasonably be required.

REQUIREMENTS To be considered, applicants should have the following minimum

qualifications: Candidates with 1-2+ years of experience in Sales Administration, Administration, Operations or related fields. Experience supporting Business Development or cross-functional teams is highly preferred. Strong organizational skills and attention to detail. Ability to manage multiple tasks and work effectively in a fast-paced environment. Good communication, coordination and problem-solving skills. Proficiency in Microsoft Office, Google Workspace and related working tools. Ability to work effectively both independently and as part of a team. Proactive, responsible and willing to learn. Good oral and written communication skills in Vietnamese and English.

BENEFITS Starting salary: 9,000,000 VND gross/month.

Annual performance and salary review.

Social insurance, Health insurance and Unemployment insurance according to Vietnamese labor law.

Opportunity to work with startups, corporates and ecosystem stakeholders in Vietnam and Southeast Asia.

Access to networks with C-level executives, organizations and government bodies within the innovation and entrepreneurship ecosystem.

Dynamic, fast-growing and innovation-driven working environment.

Participating in company activities such as Happy Hour, internal sharing sessions and team bonding activities .