Executive assistant to CEO

1. CEO Calendar & Travel Management Own and manage the CEO’s full calendar — scheduling client meetings, board calls, internal reviews, and speaking engagements with zero conflicts Coordinate all domestic and international travel: flights, hotels, ground transport, visa

requirements:, and detailed itineraries Prepare pre-meeting briefings so the CEO is fully informed ahead of every engagement Manage time zones across markets including Vietnam, US, EU, and Asia-Pacific 2. Business Development Support Support client outreach and follow-up: draft pitch materials, proposal summaries, and executive correspondence on behalf of the CEO Coordinate with the BD team to track leads, meetings, and pipeline milestones in the CRM Prepare client presentation packs, capability decks, and company profiles for new business meetings Research target companies and key decision-makers ahead of CEO client engagements Liaise with MNC and international client contacts professionally, representing the CEO’s office at all times 3. Internal Operations & Reporting Act as the communication hub between the CEO and internal department heads (Retain Search, Payroll, Finance, HR) Prepare weekly/monthly CEO dashboards, team performance updates, and board-level reports Track strategic project milestones and ensure action items from leadership meetings are followed through Manage confidential documents, contracts, and agreements — maintaining an organised and accessible filing system Coordinate company events, team offsites, and executive dinners as required 4. Confidential Research & Intelligence Conduct market research on target sectors, competitor activity, and talent landscape trends relevant to the CEO’s BD agenda Compile intelligence briefs on prospective clients, including company background, leadership profiles, and business priorities Support candidate research tasks delegated by the CEO — LinkedIn sourcing, profile summaries, and background checks Handle all sensitive CEO-level communications and information with the highest degree of confidentiality

Experience 5+ years as an Executive Assistant, Personal Assistant, or Chief of Staff — ideally supporting a C-level executive Experience in a professional services firm (executive search, consulting, financial services, or legal) strongly preferred Proven track record managing complex multi-stakeholder environments Skills & Competencies Exceptional organisational skills with meticulous attention to detail Strong written and spoken English — able to draft CEO-level correspondence independently Commercially minded with the ability to understand business development priorities High emotional intelligence and professional gravitas when representing the CEO externally Proactive problem-solver who anticipates needs rather than waiting to be asked Discreet and trustworthy with sensitive client and commercial information Proficient in Microsoft Office 365, Google Workspace, CRM tools, and project management platforms

100% salary during the probation period.

Competitive salary with annual performance and salary review.

Full social insurance contribution based on 100% salary.

Private Bao Viet Health Insurance.

12 annual leave days, plus 03 paid sick leave days and 01 paid birthday leave.

Annual company trip, team building and employee engagement activities.

Free pantry with coffee, tea, snacks and beverages.

Professional training and career development opportunities.

Opportunity to work directly with the CEO and collaborate with multinational clients in a dynamic HR consulting environment.