Customer Service Specialist

General Description: The Customer Service Specialist acts as the key coordination point between customers and warehouse operations, ensuring accurate, timely, and efficient service delivery in accordance with agreed service levels, company procedures, and operational

requirements:. The role ensures smooth day-to-day execution of warehouse services while maintaining high service quality, operational accuracy, and compliance standards.

Responsibilities: Customer Coordination & Service Management:

Act as the primary contact point for customers regarding warehouse operational matters.

Handle customer inquiries, emails, and escalations in a timely and professional manner.

Ensure proactive and clear communication between customers and internal warehouse teams to ensure service alignment. Operational Coordination & Inventory Management :

Coordinate daily inbound, outbound, and inventory activities in accordance with SOPs and operational instructions.

Ensure inventory accuracy and support investigation, root cause analysis, and resolution of discrepancies.

Support warehouse execution activities including receiving, dispatching, and stock movement processes. Reporting & Data Management:

Prepare and deliver daily, weekly, and monthly operational reports accurately and on time.

Maintain accurate operational records and ensure data integrity within warehouse systems (e.g., WMS).

Support operational data tracking and analysis to ensure visibility and decision-making support. Compliance & Operational Support:

Ensure compliance with SOPs, safety, security, and 5S standards at all times.

Support warehouse operational initiatives and improvement activities as assigned.

Identify operational issues proactively and escalate to line manager when required. Continuous Improvement & Collaboration:

Actively participate in continuous improvement initiatives and contribute ideas to enhance process efficiency, service quality, and operational performance.

Collaborate effectively with internal departments and external stakeholders to ensure smooth end-to-end service delivery. Additional

Responsibilities:

Perform other duties assigned by the line manager.

Skills & Competencies :

Strong customer service mindset with a proactive “can-do” attitude.

Good communication and interpersonal skills.

Good command of English (written and spoken), able to communicate with internal and external stakeholders.

Basic computer skills (Microsoft Office, especially Excel).

Strong attention to detail and high level of accuracy.

Strong problem-solving and coordination skills.

Ability to work under pressure and manage multiple priorities.

Proactive, responsible, and team-oriented mindset.

Strong potential and willingness to develop toward supervisory or team lead

responsibilities:within Customer Service or Warehouse Operations.

Qualifications:& Experience :

Diploma or Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or related fields.

1–2 years of relevant experience in warehouse operations, logistics, or customer service within a supply chain environment is preferred.

Experience in warehouse processes such as inbound, outbound, inventory control, and order processing is an advantage.

Familiarity with WMS/SAP or similar warehouse systems is an advantage. Work Location: Lot J2, Street No 8, Song Than 1 Industrial Park, Di An Ward, Ho Chi Minh City, Vietnam

Competitive salary and

benefits:package Full social, health, and 24/24 accident insurance Annual health check and professional training programs Work in a global logistics company with international standards Opportunities for career growth and cross-functional training in logistics and technical areas Supportive team environment and safe working conditions