Corporate Secretary Assistant

1. Board Meeting Support:

Assist in scheduling and organizing board meetings, ensuring all logistical details are handled.

Prepare and distribute meeting agendas, board materials, and minutes.

Attend board meetings to take minutes and ensure accurate documentation. 2. Compliance and Regulatory Tasks:

Ensure the company adheres to all corporate governance policies, local laws, and industry regulations.

Assist in filing necessary documents with regulatory bodies (e.g., business licenses, statutory filings, etc.).

Keep track of compliance deadlines and ensure timely submission of required documents. 3. Corporate Documentation:

Maintain accurate records of board meetings, resolutions, and other corporate documentation.

Keep and update the company’s corporate register, including shareholder records and official filings.

Prepare and file legal documents such as resolutions, agreements, and corporate disclosures. 4. Shareholder and Investor Relations:

Assist in organizing annual general meetings (AGMs) and other shareholder meetings.

Handle communications with shareholders, investors, and external stakeholders, as needed.

Assist in preparing investor reports, presentations, and disclosures. 5. Secretarial Support:

Provide administrative support to the Corporate Secretary, including managing schedules, organizing documents, and handling correspondence.

Ensure that all company policies, procedures, and bylaws are followed. 6. General Office Support:

Maintain a filing system for corporate records and ensure all documentation is organized and easily accessible.

Perform research and provide assistance with special projects as required by the corporate secretary Job

A bachelor's degree in business administration, law, or a related field.

Prior experience in corporate governance or a legal/secretarial role is a plus.

Strong knowledge of corporate compliance and regulatory

requirements:.

Excellent organizational, written, and verbal communication skills.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Attention to detail and ability to handle confidential information.

Training & Mentorship: Work directly with experienced professionals in administration and human resources.

Hands-on Experience: Participate in daily operations and gain practical experience in an international business environment.

Skill Development: Enhance essential skills in office coordination, document preparation, reporting, and internal communication.

Career Advancement Opportunities: High-performing interns may be considered for long-term or full-time roles within the company.

Legal Compliance & Employee

Benefits: All entitlements are fully provided in accordance with Vietnamese labour law, including social insurance, health insurance, and unemployment insurance.