Assistant to Foundation Director

Support Foundation Director in Initiative Implementation: Assist the Foundation Director in ensuring that all Foundation initiatives are carried out thoroughly and on schedule. Monitor the progress of various projects, ensuring milestones and targets are achieved in a timely manner. Proactively identify and resolve issues that may hinder the successful implementation of projects. Coordinate with team members and external stakeholders to ensure projects are aligned and efficiently executed. Provide Administrative Support: Offer daily administrative assistance to the Foundation Director, including managing calendars, scheduling meetings, and handling communications. Prepare and review reports, presentations, and other materials for meetings and key events. Organize travel arrangements, accommodations, and itineraries for the Foundation Director as required. Maintain an organized filing system and ensure all documents are updated and accessible. Assist in managing project budgets and financial reporting when necessary. Develop and Implement M&E Systems: Execute Regular Surveys: Conduct regular surveys to meet operational, donor, and grant

requirements:. Data Analysis and Reporting: Analyze survey results, write reports after each survey, and collaborate with key stakeholders to develop an action plan for the Foundation Director’s review and approval. Data Storage and Access: Ensure that data is properly stored in an organized manner and is easily accessible. Track Trends: Track trends across classes and across the training center, and provide detailed reports to the management team. Manage Trainee Profile Data: Oversee and manage the data for trainee profiles, ensuring it is accurate and up to date. Additional Support as Required: Assist in organizing events, workshops, and seminars as needed by the Foundation Director. Prepare and manage documentation for external communications, reports, and stakeholder engagement activities. Contribute to the development of new strategies and proposals for upcoming initiatives.

Bachelor's degree in a relevant field (e.g., Business Administration, Nonprofit Management, Social Sciences).

Proven experience in administrative support or project coordination (preferably in a nonprofit or similar sector).

A proactive and growth-minded individual with the potential to develop positive working relationships with unit supervisors and team members.

Strong organizational skills with exceptional attention to detail.

Excellent written and verbal communication skills in both English and Vietnamese (IELTS: 6.5).

Ability to prioritize, manage multiple tasks, and meet deadlines effectively.

Experience in developing and managing M&E systems is an advantage.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.).

Ability to work independently and collaborate effectively within a team.

High degree of discretion and confidentiality in handling sensitive information.

Work Hours: Your regular work hours will be from 9:00 AM to 4:30 PM, Monday through Friday, at the KOTO Training Centre in Phat Tich, Tien Du, Bac Ninh.

Transportation: The company provides a bus service to pick up staff from 37 Hong Tien Street, Long Bien, Hanoi at 08:00 am , and transport them to the Training Centre.

Professional Growth: You will have the valuable opportunity to collaborate closely with an experienced line manager, fellow staff members, foreign volunteers, and experts.

Supportive Work Environment: We cultivate a compassionate and supportive work environment that prioritizes the well-being and professional development of our team members.