Administrator - Industrial Services

JOB SUMMARY: Administrative role with a dynamic industrial real estate team based in Hanoi, Vietnam. Working closely with the Hanoi industrial services team, the successful candidate is responsible for ensuring the department's assigned administrative duties are carried out professionally.

RESPONSIBILITIES: Manage, organize, and update the industrial department's databases and folder Send the landlords and clients our standard service contracts Draft, amend and track these contracts to ensure that all terms comply with our standards Draft and support team with property proposals when necessary Update databases by contacting developers for updated land availabilities, prices, etc. Prepare content for posts and announcements on LinkedIn and social media Gather payment records and liaise with Finance for expenses, billing, or invoicing matters Organise business travel arrangements for team and clients (booking flights & hotels) Arrange client site visit logistics as necessary e.g., car booking, visit schedules, etc. Schedule meetings with team and clients e.g., manage calendars, book meeting rooms Set up virtual meetings via Microsoft Teams or Zoom as required Assist Supervisor with updating our Weekly Enquiries Tracker Take clear meeting minutes and notes as requested Update and upload properties, blogs, news, etc. on Savills industrial website monthly Review existing content on website to ensure all information is correct and up to date Update Savills Database online system (SBI/C3 platform) Help Supervisor and Marketing team with advertising campaign of industrial projects Translation of documents by the team as required Implement other tasks as required by Dept Head

REQUIREMENTS: Bachelor's Degree Good English, especially Speaking and Writing Extremely organized At least 1-year experience in relevant fields Proficient use of Microsoft Word, Excel, Power Point Good communication skills High sense of responsibility Detail-oriented Ability to work under pressure Organizational skills and streamlined work

We will provide: Full real estate training Opportunity to work directly with the best in business from all over the world A fun, professional working environment Career development opportunities. Package: Salary: Basic salary with incentive. Other: Insurance; 13th month salary; Annual leave; Phone allowance.