Administrative Officer

Main

Responsibilities:Telephone & Reception Support: Answer incoming calls professionally and direct them to the appropriate staff/department Front Office & Office Readiness: Maintain cleanliness, organization, and general readiness of the reception and office areas. HR & Admin Support: Support to maintain accurate, up-to-date personnel files for all ENV staff; Track staff birthdays and send e-cards; Coordinate recurring staff recognition and social activities (e.g., monthly birthday, Employee of the Month, staff parties); Ensure accurate employee sign-in/sign-out logs and follow up on any discrepancies. · Office and equipment maintenance: Ensure daily office operations run smoothly by managing equipment upkeep, coordinating repairs, and executing scheduled preventative maintenance. Resources & Store Management: Monitor and manage ENV resources and store supplies, including basic tracking and replenishment support. Post Office: Collect, sort, and send mail/parcels; manage monthly postage invoices through reconciliation and record-keeping. Other tasks assigned by Management Board

Job

Requirements:A Vietnamese with strong language skills combined with key personal qualities, including: · College degree with good English is preferred · Having administrative experience · Honest, careful, and the ability to pay attention to details and carry out work accurately · Time management · Ability to work independently with limited supervision, take initiative · Good communications skills and able to communicate and work with others · Computer literacy: Word, Excel, Internet How to apply · ENV Application Form, with personal CV, Subject: Full name_ Administrative Officer

· Competitive, performance-based salary · Performance recognition/rewards · Standard 40 working hours: Monday to Friday · 12 public holidays (Lunar New Year, Christmas and other public holidays) · 12 paid leave days (up to 20 paid leave days for long-term employment staff) · Annual health check · Staff outings, parties, special events · Additional training opportunities