ADMIN-HR ASSISTANT/OFFICER

1.

Admin – HR management: · Handle incoming/outgoing phone calls & other correspondence; front-desk & visitors · Coordinate and handle daily office activities to ensure the efficiency of admin tasks · Coordinate meetings and internal events by arranging venue, facilities, materials etc. · Coordinate the usage of classrooms and facilities & other services of the Service Unit (tea break, gift set, transportation, stationery, …) · Manage office supplies, payment, internal charge concerning the fund of Admin-HR · Manage and organize HR - Admin documentation in systematic and confidential mode · Manage attendance, leave records, personnel records, gifts budget, etc. · Join hands to improve working procedure, template, management · Liaise with insurance agencies on compulsory social insurance · Support other HR-related tasks upon request if any (recruitment, onboarding, offboarding…) · Make monthly, quarterly reports upon requests.

2.

The Board of Directors (BoD) support · Support BoD on logistics upon request if any · Work closely with BoD to support cross-team coordination, ensuring the assigned objectives and tasks are completed as scheduled · Support on planning and assisting other teams in addressing any issue raised from BoD · Provide the requested information, reports regarding team performance & activities to BoD.

3.

Cashier: · Manage the cash fund, namely, recording, tracking, and processing office-related expenses · Ensure the expenditure and payments in compliance with the approved budget, financial policies, schedule and procedure · Update and report daily the financial transactions and cash reports as required.

4.

Other tasks assigned by Board of Directors and Head of Department.

Bachelor’s degree in business administration or relevant);

Min 02 YoE in HR-Admin management (Experience in the industry of Training/Education is a plus) - Good command in Vietnamese/ English and office suite & AI - Good skills at planning, teamwork and inter-person communication - Eagerness to learn, type of accountable and proactive person at work - Good sense of people-cares, sense of urgency, sense of confidentiality

100% official salary during the probation period - 5% allowance for cost-of-living adjustment - Full salary rate for compulsory social insurance - Performance-based, spot bonus and various bonuses - 02 day-offs per week; 14 days of annual leave; annual health check-up; teambuilding; etc.

Complimentary courses/classes at AIT Vietnam - Clear opportunities in promotion and career roadmap - Network with high-level students, distinguished professors and experts.